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JD Edwards UK Payroll and Human Resources Module            

  

 

 

 

 

2008 Payroll Brochure (1,970Kb)

 

Payroll User Guide

 

Integrated Payroll Management: Total Human Capital Management Solutions

A flexible and scalable solution, EnterpriseOne UK Payroll will give you control over your payroll processing requirements. Built specifically for UK companies, the EnterpriseOne solution streamlines payroll processes to reduce time and improve payroll accuracy. The UK localisation can be used optionally with the JD Edwards Human Resources suite, providing an exceptional, functionally rich Human Capital Management system. Or, indeed, for smaller scale HR requirements, the BMS HR solution provides organisations with the ability to manage with ease their employee and subcontractor base. The BMS applications suite provides a highly efficient, and cost-effective method of operating payroll within a JD Edwards environment. Furthermore, with the recent addition of CIS for the construction industry, with the same software suite, companies can pay subcontractors and file month-end CIS returns.  

If you would like more information regarding the BMS EnterpriseOne Payroll, please contact BMS on +44 (0)1527 851350

Providing the Tools for Regulatory Compliance

The solution includes a flexible payroll engine giving you the ability to handle pay and deduction elements to suit the specific needs of your business: there is no restriction on the number of pay elements that you can use; you have the ability to include or exclude each pay element in calculations for pro rata of employer's costs and you can flag pay elements as percentages of other pay elements allowing you ultimate flexibility. The EnterpriseOne solution caters for the wide-ranging needs of companies with complex and varied pension contribution rules. It automatically calculates retrospective pay, advance pay and back pay, holiday, occupational and statutory sickness payments, maternity, paternity and adoption pay.

Issuing Timely and Accurate Payments to Employees

UK Payroll is designed to help you make timely and accurate payments to your employees. You can easily define pay dates, calculate numerous voluntary deductions (such as life insurance, share save schemes and club membership schemes) and calculate involuntary deductions such as court orders and student loans.


UK Payroll is flexible allowing you to run payroll for as many employees, payrolls and companies as you require. An unlimited number of employees can be attached to each payroll, and you can run payrolls on any frequency: weekly, fortnightly, four-weekly and monthly. You have the flexibility of being able to run the payroll cycle for a single employee, groups of employees or all employees on a payroll. You can save manual data input via the system's bulk update options for tax code, rate and salary changes.

Besides streamlining payroll, UK Payroll also helps you track important information about your employees that affects payroll, such as absence time, overtime and complex shift patterns. The UK Payroll comes with a fully integrated timesheet system built for speed entry, allowing time to be entered for a range of employees by business unit or work order. Hours worked and absence time can be entered against pre-configured time types, so that time entered for an employee will be calculated automatically for both payroll and billing purposes.

Statutory Reports:

  • P11, P32, P35, P45, P60/P14, P11D;

  • Ability to print statutory forms for previous tax periods and tax years;

  • Ability to start new tax year before finalising previous tax year returns;

  • Ability to file end-of-year PAYE returns to the Inland Revenue via the internet.

Time Entry:

  • Speed entry for ranges of employees by business unit or work order;

  • Entry of hours time against pre-determined time types for automatic calculation for both payroll and billing purposes;

  • Ability to enter expense payments;

  • Ability to flag absences and leavers;

  • Ability to make back payments into a previous tax period;

  • Allows for the flexible creation of Project Profiles to automate the calculation of payments at standard and overtime rates.

Payroll Costing:

  • Ability to split the cost of an employee over more than one cost centre using a percentage allocation, as well as the ability to split automatically based upon the hours worked/gross pay at each cost centre;

  • Ability to split the cost of an emplyee over large numbers of work orders automatically based on the number of hours worked/gross pay allocated to each work order;

  • Labour cost analysis reports;

  • Ability to reproduce costing information for any period;

  • Flexible mapping to the General Ledger and ability to post in summary or in detail.

Payroll processing can be a time-consuming and complex job. Besides being hindered by increasingly complex statutory requirements, Payroll staff members must also be able to administer and track the numerous variables that can affect payroll and reporting, including: holidays, sickness, termination pay, salary increases, allowances, bonuses and overtime. For many organisations, payroll processing becomes an overwhelming burden that costs too much and prevents your staff from focusing on other potentially more strategic activities.

Benefiting from Integration

UK Payroll integrates easily with the rest of your EnterpriseOne modules: Human Resources, Foundation, Finance and Billing. Changes to employee HR information are reflected throughout the system, ensuring accurate payroll records driven from HR and costed to your general ledger at different option levels: payroll, pay element or employee level, with the ability to post in detail or in summary. You can also create payment groups for Accounts Payable to pay the Inland Revenue, pension companies and any other body requiring payment as a result of payroll processing.

Examples of Feature Function Highlights

Payments and Deductions:

  • Unlimited pay and deduction elements;

  • Ability to have an element that is the percentage of another element or group of elements;

  • Ability to prorate a payment or deduction part-way through a pay period.

Absence Recording:

  • Available within Time Entry;

  • Absence analysis and tracking to allow for the monitoring of absence patterns;

  • Handles occupational and statutory schemes.

Appointment and Pay History:

  • Ability to track and build a complete history of an employees career events such as joining the company, promotions, change in employment status and salary changes;

  • Ability to track in detail an employees pay history including contractual pay, allowances, bonuses and overtime;

  • Ability to prorate salary payments and deductions if an employee starts or leaves part-way through a pay period;

  • Current and historical on-line payslip.

Payroll Details and Payment of Employees:

  • Automatic calculation of retrospective pay, allowing for backdated changes to an employees details;

  • Ability to reverse the last period's payslip;

  • Automatic calculation of after leaver payments;

  • Net to gross calculator facility;

  • Ability to pay employees to multiple bank accounts.

Pension Contributions:

  • Caters for all pension types including Money Purchase, Salary Related, Stakeholder and Private Pensions;

  • Ability to define which payments and deductions should be included as earnings for pension deductions;

  • Ability to match employer to employee contributions up to a user-defined threshold;

  • Handles schemes contracted out of SERPS, AVC's and free-standing AVC's, either percentage or fixed amounts of contributions, with differing contributions for both employer and employee as required.

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